Bylaws approved July 30, 2008This is a featured page

Approved on July 30, 2008

Bylaws


Article 1 NAME: The name of this organization shall be the Ex Libris Southwest Users' Group (eSWUG).

Article 2
MISSION: The mission of eSWUG shall be to serve as a forum for sharing information and expertise in the use of Ex Libris library software products amongst Southwest region libraries. The Southwest region consists of Arizona, California, Colorado, Nevada, New Mexico.

Article 3
MEETINGS: There shall be at least one eSWUG meeting annually. Additional meetings shall be held in response to interest and needs of the group.

Article 4
MEMBERSHIP: Membership shall be automatic to any individual working in a Southwest region institution utilizing any Ex Libris software product.

Article 5
VOTING: Voting is performed by the membership present at a meeting.

Article 6
DUES: There are no dues for membership. Meeting costs will cover expenses plus any reserve deemed necessary by the officers.

Article 7
OFFICERS:
  • The officers of the Group shall be a Chairperson, a Chairperson-elect, and a Secretary-Treasurer. All officers are signatories on the Group’s checking account.
  • The Chairperson shall be responsible for the management of the Group and shall call meetings of the officers and others as necessary to take care of business and plan and arrange the meetings of the Group.
  • The Chairperson-elect shall serve in the absence of the Chairperson and shall assist the chairperson in their duties.
  • The Secretary-Treasurer shall be responsible for the financial accounts of the Group and maintain the records of the Group. Specific duties shall include: keeping minutes of membership meetings, producing and delivering written treasurer’s reports at membership meetings, and coordinating registration activities.
  • The officers shall appoint others as necessary to assist with other duties of the organization including (but not limited to) web page maintenance, local arrangements, and meeting facilitation.

Article 8
ELECTIONS AND TERMS OF OFFICE:
  • ELECTIONS: Elections shall be conducted annually by a simple majority vote of members present. The Officers shall present candidate(s) to the membership with further nominations open from the floor with the consent of the nominee.
  • TERMS OF OFFICE: The Chairperson-elect shall be elected every year. The Chairperson-elect shall serve one year as Chairperson-elect and then serve one year as Chairperson. The Secretary-Treasurer shall be elected in even-numbered years for a two-year term.
  • REPLACING AN OFFICER: Should the Chairperson-elect or Secretary-Treasurer be unable to fulfill the obligations of their terms, the Chairperson shall name an individual to assume the responsibilities for the unexpired portion of the term subject to confirmation at the next membership meeting. Should the Chairperson be unable to fulfill the obligations of their term, the Chairperson-elect shall take over these responsibilities.

Article 9
COMMITTEES: The Chairperson shall establish committees as needed. In addition, the Chairperson shall be responsive to suggestions from members to form special interest committees.

Article 10
COMPENSATION: There shall be no monetary compensation for any officer of the Group for duties performed.

Article 11
AMENDMENT OF THE CONSTITUTION: Proposed amendments to the Constitution and Bylaws must be submitted in writing to the Secretary-Treasurer posted to the web site one month in advance of the next meeting. The proposed amendments must be approved by at least two-thirds of those attending the meeting at which the proposed amendments are discussed.

Article 12
PARLIAMENTARY AUTHORITY: The parliamentary authority for the Group is the latest edition of Robert’s Rules of Order. The Chairperson-elect shall serve as parliamentarian.


mdriscoll
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