April 2002This is a featured page

Minutes- April 25, 2002
VUGM 2002 Chicago, IL - Location: Nikko's, Marriott 7:30-9:30pm

Attendance: Nell reads financial report.
Butte Community College District: Tabzeera Dosu; Getty Research Institute: Tom Burton-West; Glendale Community College: Brenda Jones; Golden West College: Jeanette Onishi; Hope International University: Robin Hartman; Intel Corporation: Carlotta Knappo, Helen Josephine, KC Rich; Los Angeles County Law Library: Melody Lembke; Orange Coast College: Adele Dick; Santa Ana College: Nell Yang, Noreth Man, Joe Giessel; Santiago Canyon College: Alice Ho; Sierra College: Diedre Campbell; University of Wyoming: Sandy Barstow, Carol White... and many others - the list will be updated soon.


1. Reviewed Minutes from August 2002 Meeting
No questions
Vote: unanimously approved.

2. Reviewed Bylaws – seeking second approval. Question: With no dues, where does the group get its funding?
Funds come from tuition paid for training.

Question: Who may be members of SWVUG?
That the wording in the bylaws was sufficiently vague as to allow flexibility on this point. Self definition is in order. Criteria should be based on institution's travel preferences. Non-members may be included on Member communication lists & are invited to regional training events. It was also noted that other regional groups may be open to Non-member participation or Multiple Memberships. Question: What is the length of service for current officers?
Nell was elected to a two year term as Secretary/Treasurer in August 2001. Robin was elected to a one year term at that time to be succeeded by the Chair-Elect. Some special consideration will be in order due to the short term for the yet to be elected Chair-Elect. Vote: Bylaws unanimously approved as published on the Web site.

3. Election of Chair-Elect.
  • Mary Ann Laun of Pasadena City College has stepped down as Chair Elect. The group extends its appreciation to her for her service to the SWVUG.
  • Candidate Stephanie Tetter of Monterey Peninsula College was nominated by Robin Hartman through email & a second came from Mimi Collins (email messages dated 4/1/02 to SWVUG email contact list) She was introduced in the meeting by way of a handout (Word doc, 61KB) with bio info & a picture as she was not able to attend VUGM this year.
  • No other nominations were made.
Vote: Stephanie Tetter was unanimously elected the new Chair-Elect 2002. Question: When will she take office? And when will we routinely elect officers? A VUGM or SWVUGM? We will have to discuss that with Stephanie since she is new and has not been able to fill the role of Chair-Elect as yet. Robin will follow up with an email after VUGM. 4. Introductions of members. 5. Introduction of Sharon Sherman, Endeavor's Continuing Sales Representative for our region: she explained her role & discussed Endeavor Learning Days as well as her interest in getting to know our member's needs. 6. Financial report by Nell Yang. Summary:
  • $15,000 income from August Training Event tuition.
  • $12,000 in expenses, including trainer's fees and expenses, lunches, pens, and accountant services.
  • $3,000 current balance.
7. Training & other needs of the group. Topics discussed:
  • Advanced Acquisitions - Melody Lembke would be willing to provide training with some input as to specific topics. Robin will email the members calling for suggestions.
  • Advanced Access Reports - Nell reports that Alan Manifold can do one or two days of training on two advanced topics.
  • Cert 300 - Stephanie Tetter had sent an email to the dist list asking about interest in having Endeavor provide this at Monterey. Robin asked if anyone in attendance would be interested.
Question: What is it? Tom Burton-West of The Getty explained. It allows institutions to do their own keyword regens. It costs $500 for the training & a minimum of 10 participants are required for Endeavor to schedule the training on site. No one indicated interest. Robin will follow up with Stephanie & give a report via email.
  • NT specific issues John F ask if a training event could address some NT specific needs. Three members indicated agreement as NT users. This will be considered when planning future training events.
8. Other
  • cards were distributed with the SWVUG web site URL
  • email verification - those in attendance were asked to check the accuracy of their names & email addresses on Robin's SWVUG Distribution list. Corrections & additions were made as needed.
9. Meeting adjourned.
Respectfully submitted,
Robin Hartman
Chair


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